Extra users and permissions
Updated on 2026-09-02
Several people on one account
You don't have to run BedFlow on your own. Under Settings → Administrators you can add extra users: a colleague, your housekeeper, an accountant or a co-owner. Everyone signs in with their own e-mail address and password — never share your own login.
Click Add user, enter a name and e-mail address, and choose which properties the user gets access to. The new user automatically receives an e-mail to set a password.
Choose what someone can see
While adding a user you tick the parts they may use:
- Bookings & calendar — the calendar, bookings, check-in/out and the till
- Invoices & payments — invoices, payments, deposits and gift vouchers
- Housekeeping — the housekeeping schedule
- Rates & availability — base rates, rate rules and restrictions
- Guest communication — the guest inbox, reviews and e-mail templates
- Settings & integrations — property settings, integrations and the guest page
- Manage administrators — add users and change permissions
Anything left unticked disappears completely from that user's menu. A housekeeper with only Housekeeping sees no invoices and no revenue figures.
View only
Switch on View only and the user can see everything within their modules but change nothing: no creating or moving bookings, no price changes, no deleting. Handy for an accountant who wants to consult the invoices, or a co-owner who likes to follow along without intervening.
Changing permissions later
In the list of administrators every user has a Permissions button. There you adjust the modules and the view-only switch per property. The change takes effect on that user's very next page load.
Only users with full permissions (the owner) can manage other people's permissions — someone who is restricted can never grant themselves extra rights.
In the mobile app too
The permissions automatically apply in the BedFlow app as well: whoever cannot see invoices in the admin panel won't see them on their phone either.