Combined units

Updated on 2026-10-01

Video narrated in Dutch.

Do you rent out a gîte or holiday home that can also be booked per room? With a combined unit you sell the same space in two ways at once: as a whole and as individual rooms. BedFlow automatically makes sure the two never get in each other's way.

The example: a gîte with three rooms. You create four units — Room 1, Room 2, Room 3, and "Entire gîte" as a combination of those three. As soon as someone books one of the rooms, the gîte as a whole can no longer be booked. If someone books the entire gîte, the three rooms close automatically.

Setting it up

First create the individual rooms as usual (create a room).
Then create one more room for the whole — for example "Entire gîte". This is a regular room with its own name, its own photos, its own price and its own capacity.
Open that room via Settings → Room types → edit and go to the Integrations tab, section Combined unit. Under Consists of these rooms, choose the underlying rooms (at least two) and click Save changes. The section only appears when you edit a room, not when you create one.

That's all. From that moment on, BedFlow automatically keeps both directions in sync, including on your booking page, in the room overview and on all connected channels.

A room can be part of several combinations: next to "Entire gîte" you could also create "Half gîte" with rooms 1 and 2, for example. A combination can't itself be part of another combination.

What happens automatically?

When an underlying room is occupied (by a booking, a manual block or an imported external calendar via iCal), the combined unit closes for those nights.
When the combined unit is booked, all the underlying rooms close for those nights.
On a cancellation or move, everything is released again automatically.
In the room overview, those automatic blocks appear as regular blocked days (light red with a cross) on the rooms concerned.

If you manually block the combined unit itself, the individual rooms remain available for sale: "don't sell the gîte as a whole" is not the same as "close all rooms". If you want to close everything, block the underlying rooms; the combination follows automatically.

Booking.com, Airbnb and other channels

Connect the combined unit as an extra room on your channels, just like any other room. On every change, BedFlow sends the availability of all the units involved: the channels therefore see the gîte disappear as soon as a room is booked, and vice versa.

If a guest on a channel books the gîte in exactly the same seconds that a room has just been booked, BedFlow keeps both bookings and you immediately receive the notification "Combi conflict: double sale". That window is only a few seconds wide; in that rare case, move one of the two bookings.

Price, minimum stay and other settings

The combined unit deliberately has its own prices, its own minimum stay and its own restrictions: nothing is derived from the underlying rooms. That way you can price the gîte as a whole more sharply than the sum of the rooms, or give it a longer minimum stay.

Cleaning, occupancy and reporting

Cleaning: a booking of the gîte schedules cleaning for the actual rooms; the virtual unit doesn't appear in the cleaning schedule.
Occupancy rate: the figures only count the physical rooms, so your percentage isn't distorted. A gîte booking simply counts as three occupied rooms.
Government reporting (Statbel): a gîte booking automatically reports the correct number of occupied units.

Does the combined unit count towards my subscription?

Yes. It's an extra bookable unit with its own listing on your channels and your booking page, so it counts as a room in your subscription. Three rooms plus the gîte as a whole makes four units.

Frequently asked questions

Can I turn an existing room into a combination? Yes. Create or choose the room that represents the whole and tick the underlying rooms. Existing bookings on the underlying rooms are taken into account immediately: the combination closes automatically for those nights.

What if there's already a booking on the combination and on a room for the same night? Then BedFlow keeps both and you receive a combi-conflict notification, so you decide which booking moves. How to move a booking to another room is explained in Changing, moving and printing bookings.

Does this also work with external calendars (iCal)? Yes. A block that arrives on an underlying room via an imported iCal feed closes the combination as well. The export feed of the combined unit correctly shows it as occupied.